One procurement, many hands.
A tender is drafted by an officer, approved by a chief, opened by a committee, bid on by firms, secured by a bank, watched by PPMO and the Auditor General, and read by anyone. Every one of those acts is recorded against a named account, and the record outlives the people in the posts.
A construction, supply or service firm. Registers once with PAN, company registration and class, then bids anywhere in Nepal.
- Find and buy bidding documents
- Prepare and submit e-bids
- Track evaluation and awards
- Run its own contracts and bills
A sole proprietor or individual consultant, registered on citizenship and PAN rather than company papers.
- Same bidding rights, smaller thresholds
- Individual consultant assignments
- No staff accounts
Two or more registered bidders bidding together under a JV agreement, with one lead partner.
- Formed inside the system from existing accounts
- Lead partner submits
- Combined turnover and experience
A ministry, department, province, palika, school, hospital or state corporation that buys. Registered by PPMO on a signed request.
- Publish the annual procurement plan
- Draft, approve and publish tenders
- Evaluate and award
- Manage contracts, variations and payment
Prepares plans, tenders and evaluation papers. Can draft anything; can approve nothing.
- Create tenders from standard documents
- Submit for approval
- Serve the evaluation committee
Approves what the officer drafts, signs awards and contracts, and answers for every override.
- Approval queue
- Award and contract signature
- Written reasons for overrides
Three or more named members who open bids, decide responsiveness, and recommend an award.
- Open bids at the stated hour
- Mark responsiveness, bid by bid
- Sign the evaluation report
Issues and verifies bid securities and performance guarantees, and confirms document-fee deposits.
- Verify a guarantee a bidder uploaded
- Confirm deposits
- Report forged instruments
Runs the system, keeps the registries, maintains the standard documents, blacklists under s.63 and monitors everything.
- Approve registrations
- Maintain standard documents and rules
- Monitor and investigate
- Operate the help desk
Sees every procurement, every flag and every override, including drafts, for audit.
- Full read access with audit trail
- Sampling by risk
- Export for audit files
Hears bidder complaints against a procurement decision, within the time limits in the Act.
- Receive and register complaints
- See the full record of the procurement
- Publish the decision
Citizens, journalists, researchers and other systems. Everything on the public pages, plus bulk data and an API.
- Read every procurement and contract
- Follow a supplier or a buyer
- OCDS API and bulk downloads