✔Reads the bidding document and lists every requirement it contains
✔Checks each uploaded document against that list and against the Act
✔Compares rates with past contracts for the same item in the same district
✔Finds arithmetic errors before the evaluation committee does
✔Counts bidders, bidding days, extensions and value growth after signature
✔Shows the clause, the page or the contracts behind every flag
✔Keeps who dismissed a flag, when, and the reason they typed
✖Rejects a bid
✖Publishes a tender
✖Scores or ranks bidders
✖Decides an award
✖Sees a bidder’s rates before public opening
✖Blacklists a firm
✖Acts without a named person who can be asked why
✖Counts as evidence in an evaluation or a review
| Check | Where it runs | What it compares against |
|---|---|---|
| Bidding period shorter than the law allows | Tender, before publication | Regulation 2064 r.31 |
| Specification names a brand | Tender, before publication | Regulation 2064 r.11(3) |
| Turnover or experience bar far above the norm | Tender, before publication | Comparable tenders and the bidder registry |
| Procurement split under a threshold | Tender, before publication | Act 2063 s.46 and the entity’s other tenders |
| Estimate far from the district median | Tender, before publication | Past contracts, same item and district |
| Document missing, expired or short in validity | Bid, while it is prepared | The bidding document’s own clauses |
| Arithmetic in the bill of quantities | Bid, while it is prepared | The bill of quantities itself |
| Rate far from the district median | Bid, while it is prepared | Past contracts, same item and district |
| Single bidder, or very few | Tender, after opening | All tenders of that size and category |
| Repeat buyer–supplier pairing | Award, published | Published bid and award history |
| Contract value grew after signature | Contract, published | Signed value against final value |
| Evaluation open longer than the law allows | Evaluation | Regulation 2064 r.68 |
| Where it runs | Inside the Government Integrated Data Centre at Singha Durbar. Bid contents never leave it. A check on an unopened bid is visible only to the bidder who owns it — not to the public entity, not to PPMO. |
| What it reads | The Public Procurement Act 2063 and Regulation 2064, the standard bidding documents, the tender’s own documents, the bidder and public-entity registries, and published contract history. Nothing else. |
| What it shows | Every flag names the clause or the comparable contracts behind it, with a link. A flag that cannot show its evidence is a defect and should be reported. |
| Who decides | A person, always, by name. A check is advice; the decision is the public entity’s, the evaluation committee’s or PPMO’s, under the Act. |
| Audit | Every flag, dismissal and override is logged and open to PPMO’s monitoring division, the Office of the Auditor General and the procurement review committee. |
| When it is wrong | Scanned documents are misread. Comparisons are only as good as past data. Report a wrong flag from any page; a check that misfires is suspended across the system until it is fixed. |
Say so. Every flag carries a report link, and a report does three things: it is attached to that procurement, it goes to the team that maintains the check, and if the same check misfires repeatedly it is suspended across the system until it is fixed.
No bidder has ever been penalised by a flag, because a flag has no legal effect. What has legal effect is the decision of the public entity, the evaluation committee or PPMO — and each of those is signed by a person.
Report a wrong flag Talk to the help desk